Candidate Privacy Notice

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Candidate Privacy Notice

DRAFT FOR OWNER/LEGAL REVIEW. This notice explains the intended handling of candidate information submitted to ThirdEyeAI Solutions for recruiting and talent-network purposes. It is not a substitute for legal advice and must be reviewed before publication.

Information used for recruiting

Recruiting records may include contact details, resume and employment history, professional skills, location, work authorization information when relevant, engagement preferences, availability, communications, and recruiting status. Candidates should not provide unnecessary sensitive information such as Social Security numbers, banking credentials, or passwords.

How information is intended to be used

Information may be used to review qualifications, identify potentially relevant opportunities, communicate with candidates, maintain recruiting records, prevent duplicate outreach, and support approved recruiting workflows. A resume or vendor record alone does not authorize ThirdEyeAI Solutions to represent or submit a candidate.

Private candidate data and hot lists

Candidate and vendor personally identifiable information is kept in private recruiting systems. Any recruiter-facing or public hot list should contain only approved professional availability fields after current availability, permission, and representation authority are verified.

Human approval

Automation and AI may assist with parsing, normalization, deduplication, skill summaries, and potential matching. Human review is required before outreach decisions, representation, rate commitments, or client submissions.